Email mailbox and forwarding email

Specialist email hosting such as Gmail

Zeald specialises in the hosting and supporting of a business website.  While we do provide basic email and domain name services, this is not our core business.  There are companies who specialise in this area, and they will be able to offer more advanced features than what the Zeald mailbox service offers.

We recommend that you use a specialist mailbox provider such as Gmail to provide and host your email. You can then use your Zeald Domain & Email Manager to forward all email to a Gmail mailbox (which is completely FREE!).

Benefits of forwarding your business email address to a specialist mailbox provider (such as Gmail)

Gmail is a dedicated email host provided free by Google. Gmail allows you to easily access your emails anywhere in the world including on your mobile phone. Dealing with a specialist like Gmail means you are dealing with an entire company and a team who are dedicated to ongoing research & development and improvement of the service.

1. Larger mailbox capacity

Gmail offers around 7500 megabytes (or 7.5 gigs) of mailbox capacity compared to our 100 megabytes of capacity on the Zeald Domain & Email Manager. This means you are unlikely to ever have to delete your old emails, due to your mailbox’s limited capacity. You can have a clean mailbox, moving mail out of your inbox and archiving it (without deleting and losing a record of your emails!).

2. Spam filter & virus filter

Gmail helps unwanted messages and spam reaching your inbox, as well as displaying a warning message when an attachment seems like a virus. Google have a team of engineers who are continually upgrading this important feature. Please note – like all spam filters, Gmail may occasionally identify legitimate mail as spam, so it is important to check your spam filter regularly.

3. Mailing lists

If you often send emails to the same group people — like your Sales team or Suppliers, you can create your own personal mailing list in Gmail.

4. Ability to view, send and delete emails in one centralised place (IMAP)

If you are accessing your email from different locations and devices, it is important that all your email is contained in one centralised area. For example, you will most likely access your emails at home, work, on your mobile phone and even overseas. When you access your mail or make changes to your mailbox, you ideally want those changes to automatically apply across all of your mail clients – IMAP offers you this ability.

What is IMAP?

IMAP, or Internet Message Access Protocol, lets you download messages from Gmail’s servers onto your computer so you can access your mail with a program like Microsoft Outlook Express or Apple Mail, even when you aren’t connected to the Internet.
IMAP creates a constant connection between mail clients (desktop and/or mobile) and Gmail.

What’s the difference between IMAP and POP?

Unlike POP (which our Domain & Email Manager uses), IMAP offers two-way communication between your web Gmail and your email client(s). This means when you log in to Gmail using a web browser, actions you perform on email clients and mobile devices (eg. putting mail in a ‘work’ folder) will instantly and automatically appear in Gmail (eg. it will already have a ‘work’ label on that email the next time you sign in).
IMAP also provides a better method to access your mail from multiple devices. If you check your email at work, on your mobile phone, and again at home, IMAP ensures that new mail is accessible from any device at any given time.
Finally, IMAP offers a more stable experience overall. Whereas POP is prone to losing messages or downloading the same messages multiple times, IMAP avoids this through two-way syncing capabilities between your mail clients and your web Gmail.
If you’re trying to decide between using POP and using IMAP with Gmail, we recommend IMAP.

5. Other features such as Google calendar and Google documents

Google also offer other features such as Google docs (which gives you the ability to create documents, spreadsheets and presentations online), as well as Google calendar (create and manage schedules online).